Outlook For Mac Tasks

Outlook for Mac is adding several highly requested features for Office 365 customers, including the ability to send an email at the time of your choice and request delivery notifications and read receipts. These additions deliver on four of our top 10 requested features, and are designed to help you get more done quickly and stay in control of the day ahead.

Outlook For Mac Tasks

TaskTask directly connects with your Office 365 Business, Exchange on-premises, or Google tasks to keep your full task list in sync between Outlook and your device. Everything is tracked, include all the advanced properties you can see in Outlook. If you’ve already been using our app on Android, iOS, Windows, or web, then the Mac app will feel very familiar. Sign in and all your tasks will be waiting for you, ready to be checked off. You can work offline, add tasks to My Day, see your flagged email in your Flagged email list, and share your lists with colleagues or friends and family. Outlook for PC - Use and customize the To-Do bar. That view isn't present on Outlook 2016 version 16.13 or less for macOS. You'll need to run on windows or try the webmail app. If you search 'to do bar' in the help for Outlook - you'll find you can't even put things in to the ribbon yet and there's a. Apple includes basic task management capabilities in its OS X Mountain Lion OS.

A big part of our prioritization of new features and enhancements comes from the votes and feedback we receive from you at our Outlook UserVoice site, and the input we get from our Office Insiders. We thank you all for your feedback and are excited to hear what you think of our new additions!

Here’s a look at what’s new.

Send your emails when you want

The best time to write an email and the best time to send an email may not always align. With our new Send Later feature, you can write an email now and schedule it to be sent automatically at the perfect time. Once you are done drafting your email, click the drop-down next to Send and then select Send Later. Choose the date and time to send the email and the message is saved to your Drafts folder. When the scheduled time comes, the email is automatically sent—you don’t even need to have Outlook or your computer open!

Mac

This feature is available to Office Insider Fast users today and coming to Office 365 subscribers in July. For more details, see Can I delay or schedule the delivery of email messages in Outlook 2016 for Mac?

Use read and delivery receipts to track your emails

Sometimes you need to be notified that an important email has been delivered to and read by your recipient. Outlook for Mac now supports both read and delivery receipts. A delivery receipt confirms delivery of your email message to the recipient’s mailbox, but not that the recipient has seen it or read it. A read receipt confirms that your message was opened.

In Outlook for Mac, the message recipient can decline to send read receipts. For more details, see Request a read receipt or delivery notification.

Spend less time writing emails

Sending the same email over and over again? Email templates are great for sending messages that include information that infrequently changes from message to message. Compose and save a message as a template and then reuse it when you want it. New information can be added before the template is sent as an email message. For more details, see Can I create email templates in Outlook 2016 for Mac?

Stay on top of your day by creating calendar events and tasks from emails

Emails contain the important information you need to get things done throughout the day. Often, however, those tasks need to be scheduled as part of your day to get completed on time. You can now drag and drop emails directly to your calendar to reserve that time. The subject of the email becomes the calendar subject, and the body of the email goes in the notes field.

For those of you who are task users, you can do the same thing. Drag the email to your task view to create new items.

Improving the account setup experience

We’ve simplified the Add Account experience in Outlook for Mac. Previously, you needed to know details about what type of account you have (e.g., Office 365 or Exchange, IMAP or POP). Now you can simply enter your email address and Outlook detects your account settings and guides you through the process. And if you’ve signed in to other Office apps before launching Outlook for the first time, you will be asked if you want to add that account automatically. For more details, see Set up Outlook on your Mac.

How do I get all these new improvements?

The Send Later feature is available to Office Insider Fast users today on version 15.36 (170606) and will be available to all Office 365 subscribers in July. The Request a Delivery and Read receipts, email templates, and creating calendar events and tasks from emails additions are available today to all Office 365 subscribers on version 15.35 (170610). The improved account setup experience is available to all Outlook Mac users on version 15.34 (170515).

Let us know what you think of our additions! If you have other ideas for what would make Outlook for Mac even better for you, let us know on our Outlook UserVoice site.

—The Outlook team

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Sync Outlook Contacts, Calendar, Tasks and Notes

CompanionLink for Mac will work with Pop3 and IMAP folders. It does not require Exchange, Office 365 or Outlook App

How to Sync Outlook for Mac with iPhone using CompanionLink for Mac

Outlook task app

Four easy steps to set up Sync from Outlook for Mac to iPhone

  1. On your iPhone, Install DejaOffice from the App store

From this point, sync is fully automatic. Every change you make in Outlook goes to iPhone, and every change you make in iPhone Calendar, Contacts and Tasks goes to Outlook.

To use iPhone Contacts and iPhone Calendar on your phone, you can configure the iPhone App, or the Phone App to sync with your iPhone account.

Setup Guides:
Outlook for Mac: iPhone Outlook Sync
Mac iCal: iPhone Outlook Sync

Outlook task vs to do list

Outlook For Mac Task Missing

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Outlook for Mac

  • Direct sync to iPhone Contacts, Calendar
  • Optional: Use DejaOffice App for Tasks and Notes
  • Optional: Use DejaOffice App for Calendar Colors
  • Outlook for Mac 2011, 2016, 2019, Office 365
  • Works great with OS X Mojave
  • USB and Wi-Fi sync to Android
  • DejaCloud Connection

Native Mac

  • Contacts - Mac Address Book
  • Calendar - Mac iCal
  • Tasks - Apple Reminders
  • Notes - Apple Notes
  • USB and Wi-Fi sync to Android
  • DejaCloud Connection

How our sync works

CompanionLink for Mac keeps Outlook for Mac contacts, calendars, tasks, and categories synchronized with your iPhone.

Outlook for Mac sync with iPhone and iPad

Direct sync with iPhone bypasses Google and Office 365. You will be asked to download our DejaOffice mobile app to your device. In DejaOffice you can choose direct sync mode, or to use the DejaOffice CRM in addition to the native Apple Contacts list. DejaOffice is a robust app that will hold key Outlook fields for Contacts, Calendar, Tasks, and Categories.
Here is an iOS setup guide.

Michael is a Champ!
on Oct 26, 2020
I had a very positive experience working with Michael this morning. Had some syncing issues and he just managed the process to give me the result I wanted. To have a problem free system in place. Some of the problems were on my end, but Michael just made it happen. He was patient, asked good questions and I never felt rushed. He made sure that everything was working to my satisfaction.
Outlook For Mac Tasks

Outlook Task App

Conley is amazing
on Oct 13, 2020
What great fast support. Conely in less than 15 seconds found the wrong setting and fixed it.
DejaOffice App Issue Fixed on Kindle Fire

Outlook For Mac Task Missing

on Oct 6, 2020
For probably a decade, I've been using CompanionLink for Outlook on my PC and DejaOffice on my Kindle Fire with both devices sync'd to DejaCloud. I rarely have issues but when I do, I know from experience the CompanionLink support team is awesome. This time DejaOffice stopped working on my Kindle Fire. Conley H. helped guide me through the process of getting the DejaOffice app working again on my Fire device. His patience and support today confirmed my continued trust and appreciation for CompanionLink. Thank you!

Outlook data you can sync

  • Outlook for Mac Contacts
    • Names, addresses, phone numbers, email addresses
    • Outlook categories and colors sync to Android
    • Contact notes
    • Birthdays
  • Outlook for Mac Calendar
    • Day, Week, Month and Year views
    • Recurring and all-day events
    • Alarms/reminders
    • Busy/free flags
  • Outlook for Mac Tasks
    • Task priorities
    • Recurring tasks
    • Due dates
  • Outlook for Mac Categories
    • Contacts Categories sync to iPhone Groups and to our DejaOffice app on mobile devices
    • Calendar Categories sync to separate iPhone Calendars and to our DejaOffice app on mobile devices

Outlook For Mac Tasks Not Showing

Supported versions of Mac OS X

  • Mojave (10.14.x)
  • Sierra (10.12.x)
  • El Capitan (10.11.x)
  • Yosemite (10.10.x)
  • Mavericks (10.9.x)
  • Mountain Lion (10.8.x)
  • Lion (10.7.x)

Supported versions of Outlook for Mac

  • Outlook for Mac 2011
  • Outlook for Mac 2016
  • Supports Exchange Public Folders (if you run Exchange)

Last modified: Apr 3, 2019 1:56 pm