by Kate Eby on Jun 17, 2016
Google Calendar. Overview: A dependable calendar app that integrates with most productivity apps. You can automatically sync your online calendar on the Mac's Calendar app to your other Apple devices - such as an iPad - via iCloud. Launch Calendar on your Mac and click the 'Calendars' button. Select the online calendar and open the 'Calendar' menu. Click 'Get Info' and select 'iCloud' from the Location drop-down box. Click the 'OK' button.
Success relies on organization, and a calendar is one way that helps many people stay on track, meet deadlines, and organize their events. Apple’s built-in calendar app, iCal, is a go-to for scheduling - you can invite other attendees to events, link to maps, set notifications, and add events using natural language (if you type, “meeting with Joe at 2 pm Friday” and iCal will auto-create the calendarized entry).
However, greater functionality is required for scheduling many projects and events. Perhaps you need to access calendar information on multiple devices that aren’t all Apple products. Maybe you want to keep an editable to-do list inside your calendar app. There’s also the possibility that you just want an alternative to what comes standard on a Mac. Below you’ll find a roundup of the top calendar apps for Mac, as well as iCal add-ons so you can manage your schedule your way.
Top 5 Calendar Apps for Mac That Will Keep You Organized
Free Desktop Calendar Software for Mac – MagiCal. If you have been in search of a Free desktop calendar software for Mac, MagiCal would anyday be a good option for you. The menu-based clock & calendar program comes with a wide scale of easy configuration options to decide on how date and time would.
Looking for a Mac calendar app that goes beyond the features offered by iCal? These five apps, that work with Mac OS X or later, have all the essential calendar features plus added functionality including the ability to add tasks, to-do lists, weather updates, and customization options that will give you just the experience you want.
1. Fantastical 2
This full-featured app will help you keep track of all the things you need to accomplish in a day. You can easily import calendars from Google, Microsoft Exchange, Yahoo, and other CalDAV accounts to make Fantastical 2 your one-stop view for all events in your life. Once calendars are loaded, you can create sets of calendars to see the information you want, and add reminders using natural language. You can even program calendar sets to appear by location, so that when you’re home, you only see the calendars related to your personal life.
Other helpful features of Fantastical 2 include the widget and Mini Window. The widget supports extensions so you can add other important daily information, like weather, to your daily calendar. The Mini Window lives in your menu bar and is easily editable for quick updates - a helpful tool for those viewing their calendar on desktop.
The latest version of Fantastical 2.2 is available for $49.99. You may also purchase the Fantastical 2 calendar app for iPad, iPhone, and Apple Watch separately, and your calendars will sync across devices.
- Works with iCloud, Exchange, and Google
- Multiple calendar views, with light or dark themes
- Add events and reminders using natural language
- Included widget shows everything happening in a day
- Ability to add other extensions to the widget such as weather
- Links to Google Hangouts
- Maps displayed for locations
- Add event notes and URLs
- Search for events
- Available in English, French, Italian, Spanish, and Japanese
BusyCal2 looks a lot like iCal, but is more powerful. Like the other calendar software for Mac in this roundup, BusyCal2 syncs with Google, iCloud, iOS, and other CalDAV accounts. It includes all the typical calendar views (day, week, month, and year), and also adds a List view. You can decide the number of weeks you want to show in a month view, or number of days in a week view. BusyCal2 includes several other calendar capabilities, such as adding weather and moon phases, to-dos (with or without a date), and sticky notes.
BusyCal2 is also highly customizable. You can change colors and fonts for specific calendars and types of to-dos and even add Emojis to specific days. Additionally, you can create calendar groups and turn groups on or off to show or hide calendar activity. If you don’t want to keep the app open on your screen, there’s a menu bar app so you can see your day at a glance. The app costs $49.99, but you can try it free for 30 days.
- Syncs with iCloud, Google, Yahoo, and other CalDAV services
- See events and to-dos in the calendar view
- Create calendar groups
- Change number of weeks shown in a month or days in a week
- Change fonts and colors and add Emojis
- Create Sticky Notes
- Add to-dos with or without a date
- Menu bar app option
3. Microsoft Outlook
The calendar feature is an element of the email app in Microsoft Outlook and is geared toward business users. Many of the features in the app are designed to help you schedule meetings based on the availability of other team members. With this app you can view group schedules and side-by-side calendars, send out meeting invites, and create all-day events. The calendar overlay feature allows you to view your personal schedule and work appointments in one view. The app is part of Microsoft Outlook for Mac and costs $109.99.
- View availability of other team members
- Organize meetings
- Send calendars through email
- Publish calendars to Microsoft Office.com
- Link to calendars on Microsoft SharePoint sites
- Change calendar settings and colors
This calendar app doubles as a task manager. You can change due dates by dragging and dropping tasks onto specific days; uncompleted tasks will automatically be moved to the next day. The auto-schedule feature allows you to place tasks into a timeline so you can easily view deadlines and identify how many tasks you can complete in a day or week. Use SmartDay as an organizational tool by attaching notes and documents to events, and even include checklists within your notes. For example, you can add a grocery list to a scheduled shopping event.
The calendar app runs on a Mac, but iOS and other device versions are available, as well as a web-based option. Try the SmartDay Mac OS X app for $29.99, iPhone and iPad app for $9.99 each, or the web version for free.
- Synchronize events and tasks with iCal
- Search events
- Drag and drop events
- Create tasks and to-dos
- Apply tags
- Add detailed notes to any item
- Create checklists on any Note
- Automatically schedule tasks
- Connects with Google Calendars
Rainlendar is a highly customizable calendar app that lives on your desktop and includes a variety of ‘skins’. Create an event, task list, or alarm and then choose a single skin or mix skin template to create the exact view to fit your needs. Rainlendar is the most customizable of the calendar apps listed here, and that is the product’s strength. Rainlendar offers many of the basic calendar features along with the ability to create a to-do list and pop-up reminders and view multiple calendars in a single view. There is a Lite version, which is free, and a more robust app that costs €9.95 (about $11) available on the Rainlendar site.
- Customize the view with skins
- Subscribe to online calendars
- Keep events and tasks in separate lists
- Integrates with Outlook or Google
Use iCal the Way You Want with Calendar Software for Mac
Enhance the familiar iCal functions with software add-ons that allow you to display appointments on the desktop, customize the look of the calendar, incorporate weather updates, and provide a way to enter events quickly. We’ve rounded up calendar add-ons for iCal that will change the way you view appointments.
Blotter integrates with iCal and copies your schedule to your desktop, so you don’t need to open iCal to view it. You choose which events from iCal to display on Blotter, and you can also quickly add events or create reminders from the desktop view. However, you can’t edit existing appointments from the app. You can download the Blotter app from the Mac App store for $9.99.
- See iCal appointments on your desktop
- Add new events or reminders
- View the next seven days (regardless of the day of the week)
- Customize display
This customizable menu bar app displays information beyond calendar events on your desktop. With this calendar app add-on, you can also see the weather for the next 15 days, as well as Facebook events and birthdays. Customize the look of the app with one of 20 available themes, or set a background using your favorite picture. The Calendar 2 app is free, but more advanced features are available as in-app purchases.
- Customize the look with one of 20 themes
- View weather details
- See upcoming iCal appointments at a glance
- View Facebook events and birthdays
Use QuickCal to quickly add events to your iCal. The app uses natural language and auto-complete for fast input, and will send alerts for schedule conflicts. Along with iCal, the app can integrate with Google Calendar and BusyCal. You can try the app free for 14 days or purchase it for $2.99.
- Quickly enter appointments and reminders
- Uses natural language and auto-complete
- Detects appointment conflicts
TimeWorks displays all of your iCal appointments simultaneously on your desktop in an easy-to-read visual. iCal events appear on your desktop in chronological order (moving left to right), and a vertical yellow line on the screen tracks progress as events pass. You can choose to display events from a single day or a longer period. TimeWorks’ Exposé setting brings all the events displayed on the desktop in front of all currently open windows. Instead of having to minimize windows to see what’s happening next, hit F9 and you’ll see them immediately. It’s a helpful feature for those who often have multiple windows open while they work. TimeWorks is available for $9.99.
- View upcoming events in chronological order on your desktop
- Use the Exposé feature to bring all events to the front of your screen
DateLine copies your calendar events and tasks from iCal to your desktop, and offers additional customization features such as color, font, size, themes, and transparency. You can view up to 69 days at once in a calendar dateline. The DateLine app costs $4.99.
- Customizable by color, font, size, and transparency
- Lock the DateLine placement on the desktop
- View events and tasks on your desktop
Want a Calendar for Mac that Does So Much More?
Smartsheet, a spreadsheet-inspired work management tool, features a powerful calendar designed to help you track tasks, reminders, and events. You can overlay key dates from Smartsheet on iCal or Google Calendar, and also import Google Calendar events straight to Smartsheet.
Easily switch between calendar views (like week or month) and keep your calendar organized by customizing events with colors and fonts. Add, edit, or delete events directly within the calendar, or switch to grid or Gantt views to see additional event details. Share your Smartsheet calendar with anyone to edit or simply view the calendar. And, with Smartsheet’s mobile app for Android and iOS, you can access your calendar from anywhere, on any device.
See how easy it can be to manage your events and schedules with a calendar in Smartsheet. Try Smartsheet for free for 30 days.
If you found this post helpful, visit our Resources page to learn more about managing your work on a Mac.
The 5 Best Calendar Apps for Mac to Manage Your Work
Managing time is a part of our everyday routine, especially at work. Fortunately, Mac comes with a built-in calendar feature that allows you to keep up with your busy schedule by displaying upcoming birthdays, planned vacations, business trips, personal travels, appointments, meetings, and other important events. However, for your Mac Calendar to be effective and useful, you have to know how to manage and use it. Don’t worry because we’ll teach you how.
How to Add New Calendar on Mac
You can get busy with certain things in your life. You may be called to show up for a series of meetings for the whole month or you may even be asked to speak at different forums and seminars but here’s the thing, no matter how busy you get, you can create as many calendars as you need. That way, it will be easier for you to differentiate your personal engagements from business appointments and meetings.
Here’s how to add a new event on your calendar:
- Open the Calendar app. More often, it is pinned in the Dock, but you can also find it in the Applications folder.
- Go to File > New Calendar.
- Name your Calendar and press Enter.
- Choose a color. This one is optional. We’ll explain further below.
Managing your Mac Calendar has never been so easy with its built-in color coding feature. You can set a certain color for various aspects of your life – health, work, charity works, or other personal engagements. With every life category having its own corresponding color, you can easily and conveniently go through your calendar and plan things out.
How to Add an Event
If you wish to add an important event to your Mac Calendar, here’s what you should do:
- Launch the Calendar app.
- Navigate to the date you wish to add an event to. Double click on it.
- Name your event and provide more details such as the time and location of the event. If you want to repeat the event, click on Repeat.
- Now, if you want to be notified about the event, click on Alert.
- Press Enter on your keyboard.
How to Manage Calendar App on Mac
Your Mac Calendar app seems to be very basic, but with integration, it can do more. Here’s how to maximize Calendar app on Mac:
1. Seek help from Siri.
One of the best and useful features of Mac is the voice assistant named Siri. You can ask her to tell you if you have upcoming meetings or appointments. You need not open your Calendar app. Simply throw her questions like, “When is John’s birthday?” Or “Did I plan anything for December 5?”.
2. Take advantage of Multitouch.
Did you know that you can use your Mac’s Trackpad to perform some awesome finger swipe tricks to get around your Mac Calendar? Here are some:
- When using the Month View, swipe your two fingers up or down to move from one month to another.
- When using the Weeks View, swipe your two fingers left or right to navigate around different weeks.
- When using the Days View, swipe your two fingers left or right to move between days.
3. Display all your events on one page.
It is possible to list all your upcoming events in a list view. Simply click on the Search box and press the ” key twice. Click Return. A list of all your upcoming events should show.
4. Get notified when you need to leave for an event.
Yes, you can tell the Calendar app to inform you when it is time to leave for an event. Whenever you create an alert, make sure you enter a location then click on Time to Leave. Now, choose your mode of travel in the Travel Time section. The Calendar will then try to inform you when it is time to set off for your appointment.
5. Keep your stuff organized.
Not many Mac users make use of Calendar’s feature to open files and documents that are needed for a certain date. Thanks to a rarely used Calendar alert setting, any document you might need for an event will be opened and made available to you on that day.
- When you create a new Calendar event, click the Alerts tab and tap the Plus (+) sign beside any existing alert. A new alert should then appear.
- Select Time Item to see a drop-down menu that shows what time options you have.
- Choose Custom to see the following options: Message, Message with Sound, Email, and Open File.
- Select Open File to set what files to open on that particular event.
Good Calendar For Mac
Your success as a business or as an individual relies so much on your ability to meet deadlines, organize appointments, and stay on track. But, none of those will be a problem as long as you have your Mac Calendar.
Then again, there’s no point in organizing everything in your life if your Mac can’t keep up with you. Make sure it retains its top performance, whenever and wherever you go. Install Tweakbit MacRepair, a 3rd party cleaning tool, to easily get rid of files and apps that are slowing down your device.
Best Calendar For Mac